How we got here
Last year, after a committee of dedicated parish members completed its assigned task of reviewing and providing suggested amendments to the current Bylaws of the Vestry, Reverend Karen requested that several attorneys attending our church review the revisions to ensure their legal adequacy. Prior to reading the Bylaw revisions, I requested a copy of the Articles of Incorporation that created the business arm of our church so that I could be sure that the Bylaws were in compliance with the Articles.
But wait, there’s more!
When I reviewed the Articles, I knew immediately that they were in need of revision. They were the original Articles, approved in 1964, and listed the true name of our church as “The Rector, Churchwardens and Vestrymen of Saint Barnabas’ Parish, Bainbridge Island, Kitsap County,” not “St Barnabas Episcopal Church” as I anticipate most of us think is the name of our church. In addition to the outdated name, the state law pertaining to nonprofit corporations has changed fairly significantly over the last 55 years since the church was originally incorporated. I also felt fairly confident that The Canons and the Constitution of the Episcopal Church and of the Olympia Diocese had been amended within that time period, so I read those documents to ensure that any revisions to the Articles would be in compliance with the current Canons.
Upon being appointed the church’s chancellor in January of this year, I drafted a revised version of the Articles that would bring them into the 21st century by complying with all current governing authorities (the Episcopal Church, the Olympia Diocese and state law). After thorough review by your Vestry, the final version was approved at the Vestry’s October 20 meeting and will be referred to you for a vote at the church’s annual meeting on January 26, 2020.
Required 60-day notice
You may wonder why you are receiving this now when you will not be voting on this for more than two months. For a valid vote to occur, you, the voting members of the church, must be provided a minimum of 60 days notice, along with a copy of the recommended revisions to the Articles, prior to the scheduled vote.
Access to documents
You can access each document listed below by clicking on it:
3. a redlined version of the Articles of Amendment (showing the recommended revisions to the original Articles); and
4. a clean version of the Articles of Amendment (how the Articles will read after the congregation’s approval).
Hard (paper) copies of these documents will also be available in the church office if you would prefer them in that form.
If you have any questions at all, or would like to discuss the recommended revisions or anything about the process, please don’t hesitate to contact me by e-mail at firstname.lastname@example.org or by telephone at (405) 630-5961. I would be happy to speak with you on the phone or meet with you in person, at your option. It is important to me that you have a full understanding of the revisions prior to voting on January 26 so that your vote is well informed.